Case Study: Government Agency – From Market Dialogue to Scalable PDF Accessibility
From thorough market dialogue and a competitive bidding process to a stable solution for HTML-based document production. A major government agency faced a critical task: ensuring that its HTML-based documents were converted into accessible PDFs—accurately, scalably, and in compliance with applicable requirements. Prior to the competitive bidding process, a thorough market dialogue was conducted. The aim was to identify opportunities in the market and ensure the right match between needs and solution. Aliro Docs won the tender with a solution based on Aliro Schedule.
The Challenge: High volume and existing setup
The agency already had an established system for generating documents in HTML. The challenge was to ensure accessibility during the conversion to PDF—without making any fundamental changes to the existing architecture. Particular emphasis was placed on:
- Converting HTML to PDF with proper structure
- Integration with existing systems and APIs
- Reliable operation at high volumes
- Compliance with WCAG and PDF/UA
It was crucial that the solution could be implemented efficiently and with minimal disruption to daily operations.
First step: Market dialogue and clarification
The initial market dialogue played a central role in the project. During this process, opportunities, requirements, and technical prerequisites were identified through close dialogue between the agency and suppliers.
The project was subsequently implemented through:
- Kickoff meeting with technical and business stakeholders
- Overview of HTML Structures and Document Types
- Clarification of Integration and Security
- Establishing a concise and effective implementation plan
This process ensured a solid basis for decision-making and a clear direction for implementation.
First step: Market dialogue and clarification
The initial market dialogue played a central role in the project. During this process, opportunities, requirements, and technical prerequisites were identified through close dialogue between the agency and suppliers.
The project was subsequently implemented through:
- Kickoff meeting with technical and business stakeholders
- Overview of HTML Structures and Document Types
- Clarification of Integration and Security
- Establishing a concise and effective implementation plan
This process ensured a solid basis for decision-making and a clear direction for implementation.
The Solution: Aliro Schedule
To meet the region’s needs, the solution was designed around two complementary tracks. The solution was based on Aliro Schedule, which automates the conversion from HTML to accessible PDFs. Aliro Schedule:
AliroSchedule
- Accepts HTML, CSS, and associated data as input
- Converts content into structured PDF documents
- Ensures compliance with PDF/UA and WCAG
- Validates the output against the PAC
The integration was implemented via the REST API, where existing endpoints were replaced – without any changes to the underlying logic.
Professionalism and Standards in Practice
Aliro Docs is actively involved in the development of standards for document accessibility. As a member of the PDF Association and a Danish delegate to Dansk Standard, we are helping to shape the PDF/UA standard. This means that our solution not only meets the requirements—it is also based on the latest knowledge and best practices.
Implementation: A swift and controlled transition
The implementation was carried out in a quick and efficient process:
Preparation: The agency provided HTML templates and sample documents.
Setup: Aliro Schedule was configured and delivered as a Docker image.
Testing and Validation: The output was tested for both layout and accessibility.
Live transition: The existing setup was updated to point to Aliro Schedule.
The transition was completed without any disruption to operations.
The result: Automated and accessible document production
The result was:
- Automatic generation of accessible PDFs from HTML
- Documents that comply with WCAG and PDF/UA
- Reliable handling of large volumes of documents
- Minimal changes to existing systems
The solution handles both simple letters and complex documents containing tables and dynamic content—all with consistent quality.
From procurement to operation
The combination of thorough market consultation, a well-defined tender process, and targeted implementation made it possible to establish a solution that is both technically robust and firmly embedded within the organization. For the agency, this means that accessibility is no longer a separate task—but an automated part of their digital infrastructure.
The result: Automated and accessible document production
The result was:
- Automatic generation of accessible PDFs from HTML
- Documents that comply with WCAG and PDF/UA
- Reliable handling of large volumes of documents
- Minimal changes to existing systems
The solution handles both simple letters and complex documents containing tables and dynamic content—all with consistent quality.
From procurement to operation
The combination of thorough market consultation, a well-defined tender process, and targeted implementation made it possible to establish a solution that is both technically robust and firmly embedded within the organization. For the agency, this means that accessibility is no longer a separate task—but an automated part of their digital infrastructure.
How can we help you?
Do you also work with HTML-based documents and want a solution that can handle both volume and quality? Then contact us to find out how Aliro Schedule can be implemented in your organization.
